Administrative/Events Assistant Job at TBG | The Bachrach Group, Melville, NY

QWt1YmJnVlNJYVNGc2FSVUFLa3NnU0VW
  • TBG | The Bachrach Group
  • Melville, NY

Job Description

Administrative/Events Assistant

Location: Hybrid – 3 days/week onsite in Melville, NY

Salary: 80,000 base + approved overtime

Hours: Monday–Friday, 9:00 a.m. – 6:00 p.m.

Additional Commitments: Occasional evening work event (once/month) and weekend event (once/quarter)

Overview:

Global Medical Device company based in the Nassau/Suffolk border is seeking a polished, highly organized, and experienced Administrative/Events Assistant to support senior leadership, including the VP, Office of the CEO. The ideal candidate is proactive, detail-oriented, agile, and thrives in a collaborative, fast-paced environment. This role requires strong communication skills, professionalism, and the ability to manage complex schedules and priorities.

Key Responsibilities:

  • Provide comprehensive administrative support to senior executives.
  • Manage complex calendars, schedule meetings (in-person and virtual), and coordinate logistics.
  • Plan and arrange domestic and international travel, including detailed itineraries and expense reporting.
  • Prepare correspondence, reports, presentations, and spreadsheets using Microsoft Office Suite.
  • Coordinate and support company events, including occasional evening and weekend engagements.
  • Handle incoming calls, emails, and physical mail, ensuring prioritization and timely responses.
  • Monitor and organize executive commitments, ensuring timely follow-up and execution.
  • Maintain confidentiality and discretion in all interactions and documentation.
  • Interface professionally with all levels of internal staff and external stakeholders.

Required Qualifications:

  • Minimum of 6 years of experience supporting executive or senior management in a corporate setting.
  • Stable work history (no frequent job changes).
  • Advanced proficiency in Microsoft Excel , including spreadsheets, as well as Word and PowerPoint .
  • Strong calendar management and travel coordination skills.
  • Prior experience in event planning or supporting event logistics.
  • Excellent organizational, problem-solving, and multitasking abilities.
  • Strong interpersonal and communication skills, with a professional demeanor.
  • Able to work independently, take initiative, and adapt quickly to shifting priorities.

Preferred Skills:

  • Experience with shorthand (a plus, not required).
  • Previous support of executive leadership or a C-suite office is highly desirable.

This is an excellent opportunity for a driven administrative professional looking to make an impact in a collaborative and growth-oriented environment.

Job Tags

Temporary work, Remote job, Shift work, Afternoon shift, 3 days per week, Monday to Friday,

Similar Jobs

Georgia-Pacific LLC

Director of Operations Job at Georgia-Pacific LLC

Georgia-Pacifics Corrugated Packaging division is seeking a transformative leader to join us as the Director of Operations at our Olympia, WA facility. In this pivotal role, youll champion safety, operational excellence, and team development in a fast-paced, innovative... 

Relentless Brands

Graphic Designer Job at Relentless Brands

 ...GRAPHIC DESIGNER Relentless Brands Charlotte, NC Brands: ISI Elite Training, The Plunge House, Human Nutrition Are you passionate...  ..., creative design, and building high-performance wellness experiences? Do you constantly save inspiring designs and are excited by... 

Aquatech International LLC

ICD - Applications Engineer (Chemical Engineering - Entry Level) Job at Aquatech International LLC

 ...Position Type Full Time Education Level 4 Year Degree Travel Percentage...  ...Job Shift Day Job Category Engineering Job Highlights At Aquatech, we tackle...  ...Qualifications: ~ Bachelor's degree in Chemical Engineering or related engineering degreeor... 

LTC Language Solutions

Spanish Interpreter- Indianapolis, IN Job at LTC Language Solutions

 ...support your vision of serving others with your interpreter skills, you will find it here Are you fluent in both English and Spanish? Do you have experience working as an...  ...interpreting and has experience in a variety of medical settings, social work, education and... 

Continental

HR Generalist Job at Continental

 ...employees and proactively address any issues that may arise.Recruitment and Staffing:Collaborate with hiring managers to clearly define...  ...will not receive a call back.Ready to drive with Continental? Take the first step and fill in the online application. Continental