Job Description

At Ahern, we are committed to advancing agriculture. With over four decades of industry experience, we partner with farmers to meet their needs, optimize operations, and increase profitability. Our dedication is rooted in passion for the land, cutting-edge research, and expert service. We provide innovative products and tailored guidance to help farmers grow—not just crops, but their potential. Our motto, “Empower Your Growth” (“Empodera tu crecimiento”), captures our mission to support producers in achieving sustainable success.

Executive Administrative Assistant

Key Responsibilities

• Provide direct, high-level administrative support to the CEO/Chairman, serving as their trusted right hand.
• Manage the CEO/Chairman’s complex calendar, meetings, and travel logistics, often across multiple countries and time zones.
• Coordinate and draft internal and external communications in fluent Spanish and English, ensuring tone and messaging align with executive standards.
• Join the CEO on certain domestic and international trips to manage meeting logistics and support real-time needs.
• Document key discussions and action items during meetings, ensuring timely and accurate follow-up with all relevant stakeholders. Prepare and distribute meeting minutes, track deliverables, and proactively follow up on outstanding tasks to ensure alignment and accountability across teams
• Handle confidential information and sensitive communications with absolute discretion.
• Monitor, prioritize, and respond to communications on behalf of the CEO.
• Collaborate with internal departments and external partners, acting as a liaison to ensure follow-through on key initiatives.
• Prepare executive-level presentations, reports, and correspondence, often under tight deadlines.
• Identify process improvement opportunities and streamline administrative workflows.
• Support company initiatives that reflect Ahern’s mission, values, and commitment to customer success.

Qualifications

• Full professional fluency in English—written and spoken—is required.
• Full professional fluency in Spanish —written and spoken—is desirable.
• Minimum of 4 years of experience supporting senior executives in a corporate or multinational setting.
• Exceptional communication skills, with an ability to write clearly, professionally, and with cultural sensitivity.
• High emotional intelligence, discretion, and the ability to manage competing priorities.
• Proven experience coordinating international travel and high-level meetings.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly.
• A proactive mindset with strong problem-solving skills and a service-oriented approach.
• Bachelor's degree in Business Administration or related field preferred.

Additional Requirements

• Must be available for occasional travel up to 20%
• Ability to work flexible hours and respond promptly to time-sensitive needs.
• Must be able to sit for extended periods and occasionally lift up to 15 pounds.

Work Schedule & Environment

• This is a full-time, exempt position based in San Diego, CA.
• Work is in office Monday-Friday, 8am to 5pm.
• Work schedule may change according to CEO/Chairman schedules and needs.

Salary Range: $70,000–$80,000 annually, and negotiable based on experience

Ahern is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees Applicants must be authorized to work in the United States without current or future employer-sponsored visa support

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