Local candidates only!
Job Title: Executive Assistant
Work Location: 1585 Broadway New York NY USA 10036
Pay Rate: $30/hr on W2 (no benefits)
Period 08/07/2025 to 02/06/2026
Description:
Role is 5 days a week in office. There is no opportunity for remote working.
Summary of Primary Role
Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support.
Key Internal/External Contacts
Daily interaction with all levels of management and professionals throughout Morgan Stanley.
Primary Responsibilities
Administrative Support
• Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed
• Reserve conference rooms
• Coordinating and reserving Visitor Office Space
• Coordination of incoming and outgoing deliveries and packages
• Serve as floor fire wardens
• Back up basic administrative functions
• Projects as required
Expense Management
• Process invoices through SMAART system
• Process and approve Ariba orders for office supplies, business cards, stationery, etc.
Provide backup support when needed for maintenance/facility requests
• Submit request tickets to assist Office Services Manager with:
o Office cleaning/spills
o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.)
o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine)
o Garbage pickup/Confidential Waste bin deliveries
o Light bulb replacement
o Replacement Office/Desk/Filing cabinet keys
o Air conditioning/heating adjustments
o Mechanical issues (i.e., air vent malfunctions)
o Headset, webcam, speaker puck installations when requested
• Assist with onboarding new hires and transferred employees
• Oversee headset, webcam, speaker puck inventory
• Stock new hire desks with basic office supplies and ensures workstation and telephone are connected
• Assist with coordination of packing and shipping termed employees personal items
• Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving
• Update and maintain floorplans
• Office Nameplate replacements/updates
• Espace/Manhattan seating updates
• Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday
• Process Market Data requests
Technical Skills: Microsoft Office Applications helpful
Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.
...Large manufacturing company is seeking an Indirect Procurement Manager. Responsibilities: Manage budget of $100M+ for indirect spending Work with internal stakeholders to develop, execute, and maintain spending strategies. Evaluates and selects suppliers for...
...Job Description Job Description CDL A Local Truck Driver | Home Daily | $1,500 Weekly Minimum Aurora, CO | C.R. England Dedicated Kroger Account Join one of the most stable and essential freight networks in the country - C.R. Englands dedicated Kroger account...
...Ohio Summary Excellent communication skills Customer Service and low level technical support Hybrid remote, some work-from-home, some on-site at the office in Parma 2 weeks of PTO, medical, dental, vision, accident, critical illness, life, 401k match,...
...Network Adjusters is seeking skilled bodily injury insurance claims adjusters for a liability claims adjuster position. Serving the insurance industry for almost seven decades, Network Adjusters, Inc. is a third-party administrative commercial line handling company that...
...Job Responsibilities Leadership Lead, mentor, engage and develop teams to maximize their contributions, including recruiting, assessing, training, coaching and managing performance Ensure food services appropriately connects to the Executional Framework...