Job Description

Job Description

Job Description

Exceptional Admins (EA) is seeking a professional for an opportunity with a confidential global investment firm, with a local office located in 80021.

EA is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a complete fit.

About the Executive and Company

The executive, the CEO, holds a very busy schedule across multiple time zones making this supportive role exciting and involved. He holds a heavy travel schedule, primarily in Europe. The private equity firm has over $120B in assets under management. They have around 1,600 employees spanning across 20-countries. The Broomfield office has 230 employees. The office is located in a 6-year old, newly built building that has expansive views and wonderful Colorado architecture throughout. There is a fully staffed kitchen where breakfast and lunch are served each day.

Hiring Goal

The executive seeks a professional who is well-versed in supporting a global executive. Both traditional objectives (i.e., scheduling) and client relations (i.e., investors) responsibilities fall on the desk of the Executive Assistan t. The role needs someone who can work fast and with precision. The role will work closely with the CEO office. The right candidate will be strongly focused on providing incredible service while managing multiple tasks that support both the executive and the company initiatives.

ROLE OVERVIEW

Executive Support – 70%

• Heavy calendar management across multiple time zones (international, heavily in Europe)

• Heavy inbox management (CEO's inbox and admin inbox)

• Act as representative of the CEO office regarding internal and external relations, handling correspondence and screening communication

• Support executive with Board obligations, preparation and scheduling logistics (Quarterly)

• Act as conduit from board approvals to various committees and business units (i.e., global meeting dates, various due dates)

• Prioritizing immediate needs and possible challenges (always being 5-steps ahead)

• Oversee commercial, domestic/international travel arrangements (via Concur)

• Prepare itineraries and coordinate full cycle logistics

• Maintain and track expense reporting (via Concur)

• At times, you're the glue/remote assistant, ensuring all things fall into place nicely (nights and weekends, on occasion)

• Act as the executive's delegate and proxy for various needs

• Work in tandem with Office Manager on all hosted meetings including ordering meals, A/V set up, meeting and greeting guests, and wrapping up

• Work with business managers at different offices to support meeting preparation and logistics

The CEO Office - 30%

The CEO office consists of a President, business manager and assistant who support operations

• Support the CEO Office weekly meeting preparations

• Create and distribute meeting agendas and reports (using tool Siebel)

• Capture and track action items

• Streamline and manage to-dos to meet deadlines (via Teams)

• Handle meeting logistics for Executive Team; quarterly meetings, three times a year meetings, and 3-day workshops (quarterly)

• Put together the Executive Team package (via Siebel)

• Work in tandem with office managers for meeting preparations

• Work with business managers on CEO team in Europe handling various tasks

• Handle corporate calendar for entire company

Desired background and attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.”

• Skills fitting 80% of the responsibilities, including global company experience

• Proficient with Microsoft Office 365 + SharePoint (Outlook)

• Comfortable using Teams (heavily used with the CEO Office)

• Professional demeanor with excellent verbal and written communication skills

• Self-starter and forward thinker

• Familiar with Concur and Siebel, a plus

• Has a track record of working independently with little supervision

• Nimble, adaptable, and entrepreneurial mindset, a big plus

Company Offerings

• Working Hours : This role is full-time and in person, 8am to 5pm. Company policy is mandatory in office Monday and Friday, with employees having an option to pick one remote day Tuesday-Thursday.

• Salary : $100k to $135k; The range will vary on merit, economic conditions, and performance of the portfolio companies. The range for this role would be $15K - $25K for the first year.

• 401(K) : Roth and pre tax options with company match 100% up to 5%; you become eligible 90-days post your hire.

• PTO : 25 vacation days, one-month sabbatical after every five years of service.

• Holidays : 13 paid holidays.

• Healthcare : Company provides medical, dental and vision plans. HRA provided to employees enrolled in the HRA plan. FSA setup available. Benefits become effective on the date of hire. Company pays full basic life and AD&D insurance coverage. Voluntary Life and AD&D coverage options available. Short term and Long term disability coverage provided. Counseling sessions available through EAP. Pet insurance plans available.

• Wellness : Company has a gym onsite, open 24/7, with a beautiful country club like locker room, shower, towel service, hairdryers, etc. Also, the company provides gym passes.

• Education : Education assistance program, on-the-job training and mentorship opportunities.

• Office Perks : Onsite kitchen and gym. Each day, Lunch stipend, fun office and team events, including volunteer opportunities to connect with and help local communities.

• Parking : Available onsite and free charging for electric vehicles.
  

• Tech : Cell phone and laptop provided.

• Food Market : Full service Breakfast and Lunch provided, along with grab and go snacks - $12.50/day (use it or lose it).

Interview Cadence (understanding things may pop up)

1. Phone screen between candidate and Exceptional Admins (30-mins)

2. If a fit, candidate creates personal, admin portfolio (2.5-hrs)

3. Once the candidate's fit is confirmed, conduct video interview with Exceptional Admins (15-mins)

4. First client interview: video interview with candidate and CEO (30-mins, virtual)

5. Second client interview: candidate and client staff (30-mins, virtual)

6. Connect with references

7. Third client interview: candidate and client staff (1-hr, onsite)

8. Present Offer

Is this the right fit for you?

The ideal employee would meet 8 out of the 11 attributes to be successful (and fulfilled) in this role:

1. You would be described by many as very organized and detail oriented

2. You have experience with sending an executive around the globe

3. You've worked with a leadership team before and know the ins and outs of what makes everyone tick

4. You have a servant-heart through and through

5. You can work autonomously

6. You have exceptional problem-solving skills and challenges don't fluster you but energize you to ‘figure-it-out'

7. You like to ask questions to confirm expectations

8. You know what it's like to work with an in-demand executive

9. You enjoy being 10-steps ahead

10. You love to write everything down

11. You would self-describe as “resourceful, a quick learner, and process driven”

Partners Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, and background investigations.

Job Tags

Holiday work, Full time, Temporary work, Local area, Immediate start, Remote job, Night shift, Weekend work, Monday to Friday,

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