Job Description

Top Secret Mid Level Career Opportunity

Manage OSD records content through its life-cycle, from creation to disposal of temporary content and archiving/transferring of permanent content to the National Archives IAW The Federal Records Act, 36 CFR Parts 1220-1239, OMB/NARA M-23-07, DoDI 5015.02, Administrative Instruction 15, OSD RIM Procedural Resource and Instructional Manual (PRIMER), and the OSD Records Disposition Schedule.

Support includes: Conducting records management reviews: Reviewing and evaluating OSD information to determine record content, office of origination, disposition (permanent or temporary), classification level, inclusive age range, disposition date, and other pertinent information. Organizing the records for appropriate maintenance and dispositioning. Identifying and applying metadata. Preparing summaries of findings, and tracking/log sheets for records overdue for dispositioning for government approval. Supporting the ingestion, maintenance, and disposition of records in an electronic records repository. Validating metadata accuracy and comprehensiveness, and conducting data cleanup where needed, in the records and information management database. Creating or updating finding aids for select OSD records collections in accordance with National Archives and Records Administration (NARA) finding aid requirements. Validating or countering (with appropriate justification) NARA findings on samplings of disposition-eligible record collections in support of the annual move of OSD record collections from the federal records centers to the NARA II facility. Supporting the OSD's transition to digital government (to include addressing legacy file type conversion, and implementing NARA policy and bulletins on electronic records management). Assisting in the identification of records responsive to requests for information, Freedom of Information Act (FOIA) requests, litigation, Mandatory Declassification Review (MDR) requests, Presidential requests, Congressional requests, and historical research requests. Writing and updating a comprehensive RIM SOP in compliance with OSD and federal laws, regulations, and governing documents. Assisting in the preparation of status reports and other contract deliverables. Creating and delivering presentations (training, program briefings, project summaries). Researching and monitoring current trends, best practices, and developments in information management. Supporting additional ad hoc records and information management requirements in support of our federal client.

Qualifications and Requirements

Security Clearance: Top Secret

Bachelor's degree in an information management-related field or an equivalent combination of education and/or experience

3+ years of demonstrated performance related to the above duties and responsibilities

Strong analytical skills, organizational skills, leadership skills, attention to detail, professional communication skills (written and verbal), and reading comprehension skills

Demonstrated ability to speak with authority on the Federal Records Act, National Archives and Records Administration (NARA) guidelines, and other documents governing federal records management practices

Appetite to develop subject matter expertise in federal records management policies and procedures

Proficiency in Microsoft Office Suite, primarily Excel, Word, and PowerPoint

Desired but not required:

• Certification in Information Governance or Records Management (Certified Records Manager (CRM) or Certified Records Associate (CRA))
• Experience in DoD/OSD records management

QualX Corporation is an equal opportunity employer.

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