Job Description

Job Description

Executive Assistant to CEO, Non-Profit, Manhattan (Inwood borough), NY 4 days weekly in office, 1 day remote

About the Organization: Our dynamic client, a rapidly growing and well-funded nonprofit headquartered in Inwood, NY with multiple offices, is building something truly impactful. This is a mindful, community-oriented organization, committed to making a tangible difference. The executive team is cohesive, impressive, and deeply dedicated to its mission. As the organization expands its reach, it seeks an executive support partner to help scale the CEO's impact. This isn't just about managing a calendar; it's about staying ahead of what's needed, aligning priorities, streamlining communications, supporting monthly social event planning and handling fun ad-hoc projects that contribute to the spirit of the organization.

What you'll do: You'll join an outstanding executive team, providing direct, strategic support to the CEO. Everyone wants a moment of their time, and you'll be the expert in ensuring that time is optimized. This means mastering an intensely busy calendar, expertly shepherding the CEO from one crucial meeting to the next.

• Dynamic real time calendar and meeting management for CEO, who starts from a place of a fully booked standard set of meetings and new and/ or urgent meetings and meetings with external parties need to be assessed and juggled into the CEO’s calendar in accordance with CEO’s priorities
• Meeting readiness needs include EA pulling together all meeting materials, historic data and notes from prior meetings, along with any needed presentation preparation – provided to CEO along with time to review the materials and ensuring CEO has in hand whatever is needed for each meeting
• Shepherd CEO throughout daily commitments, ensuring CEO is kept on time in accordance to mutually agreed upon focus for each day. EA will assist with greeting and seating and general hospitality for meetings as needed
• Guard CEO’s calendar, gaining understanding of how much of CEO’s presence is required at various events and realigning CEO’s calendar as needed for a combination of maximum effectiveness and efficiency, while also providing CEO with a thoughtful daily schedule that allows for ample travel time, protected work time, and personal needs (like lunch, a coffee break, etc.).
• Contribute to organizational event planning in a supporting capacity and coordinate small scale fun ad hoc projects
• Serve as a key communicator, verbally and in writing, on behalf of the CEO. This requires a sharp ability to grasp the intent behind messages and deliver them professionally, acting as a trusted proxy.

About you: Our client is seeking an experienced Executive Assistant with a proven track record of successfully supporting C-Suite executives, particularly in dynamic, high-profile environments (client or investor-driven organizations are a plus!). You excel at calendar and meeting management, navigating complex schedules with ease.

You bring a strong educational background and possess top-tier communication skills, including impeccable writing and proofreading abilities. Ideally, you've also demonstrated capability with event and project coordination.

The ideal candidate is pleasantly and politely persistent – you know how to get an executive's attention when needed, with the utmost discretion to keep sensitive matters private. You are genuinely community-minded and thrive in a collaborative environment with in-person connections, as this role is typically four days a week in the Inwood office.

While this organization is neither political nor religious, it cultivates a deliberately mindful and connected environment. If you have a great aura and enjoy being surrounded by others with a similar positive energy, you'll be an ideal match for this culture

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